Optimize Cash Flow, Streamline Operations: Hands-On AR/AP Management for Growing Businesses

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Beyond Bookkeeping: Reclaim Your Time, Optimize Your Working Capital

For fast-growing startups and SMEs, inefficient Accounts Receivables and Payables can be a silent drain on cash flow, operational efficiency, and management focus. Manual processes lead to delays, errors, and missed opportunities, diverting your valuable team from core business activities.
FACFO offers a truly hands-on AR/AP management service that goes far beyond basic transaction booking. We embed ourselves in your operational workflows, taking full accountability to ensure your cash flow is optimized, your vendors are managed professionally, and your financial operations are seamless and error-free.

Your Dedicated Partner: Deeply Integrated, Fully Accountable AR/AP Management

At FACFO, we believe effective AR/AP management requires more than just processing invoices. It demands a proactive, integrated approach that understands your business operations. Our team acts as an extension of yours, getting involved in the day-to-day tasks and taking full accountability for the accuracy and efficiency of your financial flows.
Purchase Order (PO) Issuance

We manage the creation and issuance of Purchase Orders, ensuring proper authorization and documentation from the outset.

Proactive Invoicing & Collections

Beyond just generating invoices, we monitor payment terms, follow up on outstanding receivables, and manage customer communications professionally to accelerate cash inflow.

Vendor Relationship Management

We handle vendor inquiries, reconcile statements, and ensure timely payments, fostering strong supplier relationships.

Continuous Workflow Enhancement

We constantly analyze your AR/AP processes, identifying bottlenecks and implementing improvements based on highly efficient technology stacks to minimize errors and maximize speed.

Liaison for Goods Received Notes (GRNs)

We actively communicate with your operational teams to confirm the delivery of goods and services, ensuring accurate and timely GRN generation before processing payments.

Risk Minimization

By integrating robust controls and leveraging technology, we significantly reduce the risk of fraud, errors, and compliance issues.

Bills-to-PO Matching

Meticulous matching of incoming bills against approved Purchase Orders to prevent discrepancies and unauthorized payments.

Transform Your Financial Operations with FACFO

Accelerated Cash Flow

Faster collection of receivables and optimized payment cycles mean more working capital for growth and investment.

Robust Internal Controls

Implement best practices for AR/AP, including PO and GRN matching, to minimize fraud risk and ensure financial integrity.

Real-Time Financial Visibility

Gain clear, up-to-date insights into your receivables and payables, empowering better cash flow forecasting and strategic decision-making.

Seamless Technology Integration

Leverage our Xero/QBO and app ecosystem expertise to build a highly efficient, integrated financial tech stack tailored to your needs.

Enhanced Operational Efficiency

Automate tedious tasks, reduce manual errors, and free up your internal teams to focus on core business activities.

Reduced Administrative Burden

Eliminate the stress of managing complex AR/AP processes, knowing a dedicated, accountable team is handling it all.

Stronger Vendor & Customer Relationships

Professional and timely management of payments and invoices enhances your business reputation.

The FACFO Difference: Accountability, Expertise, and Operational Integration

Scalable Solutions

Our services are designed to grow with your business, providing robust AR/AP management from startup to scale-up.

Full Accountability

Our team takes ownership of your AR/AP functions, ensuring accuracy, timeliness, and compliance.

Xero Partner Firm Expertise

Deep specialization in Xero/QBO and its app ecosystem for optimized, automated AR/AP workflows.

Industry-Specific Acumen

Understanding the unique AR/AP challenges and best practices within professional services, tradies, manufacturing, SaaS, eCommerce, and more.

Proactive Workflow Enhancement

We continuously seek and implement improvements to your AR/AP processes, leveraging technology to minimize errors and maximize efficiency.

Singapore-Based Local Expertise

Benefit from our in-depth knowledge of local regulations and business practices, ensuring seamless operations.

Hands-On Operational Involvement

We don't just book transactions; we actively participate in your PO, GRN, invoicing, and payment processes.

The FACFO Difference

01

Discovery & Needs Assessment
Schedule a free consultation to discuss your current AR/AP challenges, operational workflows, and specific business requirements.

02

Custom Solution Design
We’ll propose a tailored AR/AP management plan, outlining our hands-on involvement, technology recommendations, and integration strategy.

03

Seamless Onboarding & Setup
Our team will set up your systems, integrate necessary apps, and establish clear communication channels with your operational teams.

04

Proactive Management & Execution
We take charge of PO issuance, bill processing, invoicing, collections, and GRN liaison, ensuring smooth daily operations.

05

Continuous Optimization & Reporting
Receive regular reports on AR/AP performance, cash flow forecasts, and ongoing recommendations for workflow enhancements and risk mitigation.

Expert AR/AP Management for Your Industry

  • Professional Services
  • Tradies
  • Manufacturing
  • Entertainment Services
  • Real Estate
  • SaaS (Software as a Service)
  • eCommerce
  • Biotechnology & Medical Devices

Powering Your AR/AP with Smart Technology

As a leading Xero Partner firm, FACFO leverages the most efficient cloud accounting and integrated tools to revolutionize your AR/AP processes. Our expertise extends to:
  • Xero & QuickBooks Online (QBO): Core platforms for managing invoices, bills, and payments.
  • Automated Expense Management: Integrating apps for streamlined bill capture and processing.
  • Advanced Invoicing & Payment Gateways: Utilizing apps that facilitate faster invoicing, online payments, and automated reminders.
  • Purchase Order & Inventory Management Integrations: Connecting your AR/AP to systems that manage POs, GRNs, and inventory for end-to-end visibility.
  • Custom App Ecosystem Solutions: We identify and integrate the best-fit applications from the Xero App Store to create a truly optimized and error-resistant financial tech stack for your business.
This ensures real-time data, reduced manual effort, and a significant minimization of errors.
Jessica Tan
Founder & CEO (eCommerce Startup)
FACFO’s hands-on approach to our AR/AP has been a game-changer. Our cash flow is healthier, and our operational team is no longer bogged down by financial admin. They truly take accountability.”
Arun Patel
CFO (Manufacturing SME)
“The precision in their PO-to-bill matching and their proactive collection efforts have significantly improved our working capital. FACFO is an indispensable partner.”
Luis Moreno
Operations Director (Professional Services Firm)
“We needed more than just a bookkeeper; we needed someone to integrate with our operations and ensure everything was tight. FACFO delivered, enhancing our workflows and minimizing errors.”

Your Questions, Answered

How is FACFO's AR/AP management different from standard bookkeeping?
Our service goes beyond basic transaction recording. We are a hands-on team that actively gets involved in operational tasks like issuing Purchase Orders (POs), performing bills-to-PO matching, and liaising with your operational teams for Goods Received Notes (GRNs). We take accountability for these processes, constantly seeking to enhance workflows and minimize errors, rather than just booking transactions after the fact.
Yes, we specialize in leveraging efficient technology stacks, including Xero/QBO and its extensive app ecosystem. We work to integrate with your existing systems or recommend and implement solutions that streamline the flow of information for POs, GRNs, and other operational documents, ensuring seamless data exchange and accuracy.
Our approach is proactive. We don’t just issue invoices; we monitor payment terms, send professional reminders, and manage customer communications to accelerate cash inflow. Our goal is to optimize your cash cycle and reduce outstanding receivables.
We implement robust internal controls, such as meticulous bills-to-PO matching and verification with GRNs. We also continuously enhance workflows using highly efficient technology stacks to automate processes, reduce manual intervention, and minimize the risk of fraud and errors. Our team takes full accountability for the accuracy of these critical functions.
Absolutely. A core part of our service is to constantly look for ways to enhance your existing workflows. We analyze your current processes, identify bottlenecks, and propose technology-driven solutions to make your AR/AP operations more efficient, scalable, and less prone to errors.
We have deep industry-specific knowledge across professional services, tradies, manufacturing, entertainment, real estate, SaaS, eCommerce, and biotechnology, understanding the unique AR/AP challenges and best practices within each sector.
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